When you are ready to begin using your funds, you will need to submit a budget form for the intended expenses at least two weeks prior to your first expense.
If your lab will be ordering your supplies, please have the person responsible for placing your orders contact Ami for your budget number. You are responsible for ensuring that backup for all orders is emailed to Ami at least once a month.
For expenses that you will be handling, you will need to obtain a prepaid card as described below:
Prepaid Bank of America Card Obtainment and Use Procedures
Have your mentor sign off on your Budget Form and give it to Ami for final review.
Ami will have a prepaid card issued in your name for the total amount of your signed budget. It will arrive within 7-10 days of the request. (Requests are submitted on Tuesdays and Fridays of each week.)
You will register your card online as per directions you will be given with your card. This will create an online account where you (and Ami) can track all of your expenses.
The amount of funds that you requested on your budget form will be transferred onto your card from your WW account.
You will keep every receipt and give them to Ami at the completion of each stage of your research. Receipts should be turned in ordered by date and in one large envelope.
Cards without regular activity are automatically deactivated. You must keep your card active by logging into your account or checking the balance at an ATM at least once a month.
You will turn in your card to Ami at the completion of your project.
In order to add funds to your card, create a new budget form, have your mentor sign off on it, give the form to Ami for final review and Ami will add your requested funds to your card.
You will have to reimburse the program for any unallowable charges made with the card. Your account will be monitored regularly.